During my Wedding, what are my responsibilities and what are the responsibilities of Timber Lake West?

The event organizer(s) are responsible for:

  • the reception catering (if not contracted through Timber Lake West)
  • the set-up and break-down of any non-Timber Lake West equipment or decorations
  • the purchase and service of all alcohol
  • obtaining insurance and worker’s compensation coverage for the rental group and any of its sub-contractors
  • guest check-in
  • cabins and rooms are left in broom-clean condition.

The staff of Timber Lake West are responsible for:

  • preparing and serving 4 buffet-style meals (unless otherwise agreed upon)
  • 1 complimentary camp fire with s’mores (weather dependent)
  • staff on site to assist and for basic maintenance
Do you host private events or weddings year-round?

Timber Lake West is available beginning in mid May and ending in early October with the exception of mid-June to mid-August during our summer camp program.

What is the weather like in early spring?

The weather and seasons in the Catskills differ from that of the Greater New York City area. The temperatures in May, early June, late September, and October can fluctuate widely. Some days and nights may feel like the middle of the summer and others may feel more distinctly like spring or fall. Timber Lake West does have multiple indoor facilities, including an indoor ceremony location, so hosting your wedding celebration or event in the off-season is never a concern. If you are worried about temperatures at night, ask us for more information on our blanket rentals.

Can we tour your facility?

We would be happy to give you a tour of our campus! Tours are based on availability and are typically offered Monday-Sunday with the exception of holidays. To arrange a tour, fill out our Contact Us form with your desired tour date(s).

What is your payment policy?

We will work with your group to set up a payment plan, with the final balance due at least one month prior to the event.

Can we host a bonfire or any other 'special activities'?

We love hosting bonfires around our fire pit. We can even prepare an assortment of marshmallow roasting materials for your group to enjoy. In addition to the use of our facilities, which comes with your rental, there are several packages we offer to enhance you and your guests’ experience at Timber Lake West. Take a look at our Specialty Packages.

Do you offer a 'Bridal Suite' and/or any other lodging options?

Yes, we offer a “bridal suite” cottage as well as other on-site accommodations, including private rooms and shared cabins.

Are bedding and towels included?

We offer a linens package that includes sheets, blanket, pillow and pillowcase, and a towel for each guest in your group. For details, see our Specialty Packages.

Is there a facility fee?

We do not have a facility fee. Our pricing is per guest. Pricing varies based on the type of event. For specific questions about pricing for your event, Contact Us.

What happens if it rains?

We have plenty of covered and indoor facilities that we can move your guests into in the event of inclement weather. We have the experience and resources to move any group inside and get them back up and running again in no time!

How many events do you host a day?

We only host one wedding per weekend, but we may have multiple groups during the weekdays utilizing different spaces throughout the campus.

Are there fixed arrival and departure times?

The arrival and departure times of every group can be customized to meet each group’s needs. For weddings, we have a standard arrival time of 3:00PM on the 1st day of the event and departure time of 12:30PM on the final day of the event.

Is there a day-of venue liaison?

Yes, our group rentals liaison will guide you through the entire process of planning out your event with us. For weddings, we will work with each couple on everything from menu customization, vendor recommendations, overall set up, and beyond to ensure your day is perfect!

Can we bring in our own caterer?

You are welcome to bring in an outside caterer. Feel free to explore our list of Recommended Caterers to help make your selection.

Are we allowed to bring in decorations? How about candles?

Timber Lake West will be available for decorating either the day before or the day of your event. We do offer an option for small groups of guests coming early, to set up an event and stay on the grounds the night before the event begins. Check our Specialty Packages for details on this. The group is responsible for putting up all decorations. We do not allow confetti or any open flame including candles.

Do the facilities have heat? Air conditioning?

The facilities at Timber Lake West do not have heat or air conditioning, which is why we limit our rentals season to specific dates. All of our available dates are dates that we feel provide warm enough weather for guests to be comfortable on our property without heat or AC.

Do you provide bar service?

Our insurance prevents us from providing or serving alcohol. You are welcome to bring alcohol on our campus. You can have guests serve themselves or you can hire bartenders as long as they possess the proper liquor liability insurance coverage.

Where are you located?

Timber Lake West’s breathtaking campus sits on a mountaintop surrounded by 400 acres in New York’s Catskill Mountains, just over 2 hours from New York City and 3 hours from Philadelphia.

Do you provide any equipment for the wedding ceremony or reception?

We have approximately 60 banquet-style rectangular tables as well as up to 300 chairs that we will provide at no additional cost for wedding ceremonies and receptions.